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ARTICLES OF ORGANIZATION

 

ARTICLE I ‑ NAME

The name of this unincorporated, voluntary association shall be the National Association of State Student Council Executive Directors.

 

ARTICLE II ‑ PURPOSES

Section A:  To provide a forum for executive directors of state student council associations to discuss issues of common concern to student councils throughout the United States.

Section B:  To provide an opportunity for executive directors to state student council associations to develop policies and recommendations that are consistent with the aims of the association and that improves student leadership development and provide direction to state associations.

Section C:  To encourage and facilitate the development of mutually‑supportive relationships with the National Association of Student Councils and the Department of Student Activities by providing opportunities for leadership development and communication.

Section D:  To cooperate with the National Association of Secondary School Principals (NASSP) in the development of programs and activities that benefit students, student councils and student council state associations.

Section E:  To provide leadership training scholarships to students

 

ARTICLE III ‑ MEMBERSHIP

Clarification: This is an association of individual members, not associations. Individuals may qualify for membership in one of the following categories:

Section A: Regular
Individuals that meet three of the following criteria are eligible for REGULAR membership in the association, with the right to vote, hold office and participate in any activities of the association contingent upon full payment of annual dues:

  1. is recognized by title as an EXECUTIVE DIRECTOR, ASSOCIATE DIRECTOR or similar title.
  2. is directly responsible for the development of the STUDENT COUNCIL convention and/or leadership conference/workshop for their state/region;
  3. is the director of an organization that represents at least 40 percent of state/region NASC member organizations;
  4. is directly responsible for state/regional delegations to the NASC conference and/or NLC;
  5. is recognized by NASSP/NASC as the state DELEGATED REPRESENTATIVE.

If a person does not CLEARLY meet three of the above criteria, an appeal may be made to the NASSCED BOARD OF DIRECTORS for clarification. The decision of that board will be final.

Section B: Associate
Associate membership is open to all persons interested in student council activities.  Upon payment of annual dues, associate members shall be entitled to all rights and privileges provided by this association except voting power and holding and office.

Section C: Honorary
Upon recommendation by the association's Board of Directors, individuals may be granted non‑voting membership in the association by a two‑thirds vote of those present and voting at a regular meeting of the State Executive Directors. Honorary members are not eligible to hold office and not required to pay dues.

Section D: Ex‑Officio
The Director of Student Activities of NASSP or designee shall be an ex‑officio member of this organization and shall also serve ex‑officio on the Board of Directors. An ex‑officio member may not vote or hold office.

 

ARTICLE IV ‑ GOVERNANCE

Section A: Board of Directors
The affairs of the association shall be governed by a Board of Directors elected by regions at the annual midwinter meeting of the association. (The regions of this association are identical to those of NASC.) Members elected to the Board of Directors shall serve a term of two years, with odd‑numbered regions electing their representatives in odd‑numbered years; and even numbered regions electing their members in even‑numbered years. No member may serve more than two consecutive two‑year terms, not counting any partial term served to fill a vacancy. A vacancy on the Board of Directors shall be filled by special election to complete an unexpired term as soon as possible by vote of the members in the region with the vacancy.

Section B: Officers
The Board of Directors shall, by majority vote, annually elected a:

1.  President;
2.  Vice President;
3.  Secretary; and
4.  Treasurer.

The Treasurer need not be a member of the Board of Directors.

There shall also be a Past President position which shall be assumed by the President at the end of his/her tenure for a one‑year term.

Section C: Members
At regular or special meetings of the association, members shall:

  1. review decisions made by the Board of Directors; and
  2. support, amend, revise or veto those decisions by a majority of those members present and voting.

 

ARTICLE V ‑ RESPONSIBILITIES

Section A: Board of Directors
The Board of Directors shall meet as required to fulfill the following responsibilities:

  1. plan the agenda for all association meetings and programs.
  2. present recommendations for action by the voting membership of the association.
  3. fulfill the purposes of the association.
  4. serve as liaison between the members of the association and the National Association of Student Councils.

 
Section B: Officers
The officers of the association shall assume the following responsibilities upon election to office:

  1. President ‑ The President shall:
    a. Preside over the meetings of the Board of Directors and the general membership meetings of the association.
    b. undertake other activities, as necessary, to represent the interests of the association, Board of Directors and the members of the association.
  2. Vice-President ‑ The Vice-President shall:
    a. preside over association meetings in the absence of the President.
    b. undertake other activities as directed by the President or the Board of Directors.
    c. administer awards and recognition programs for NASSCED.
  3. Secretary ‑ The Secretary shall:
    a. record the minutes of all meetings.
    b. provide copies to all members.
    c. act as historian for the association.
    d. preside over association meetings in the absence of the President and the Vice President.
    e. undertake other activities as directed by the President or Board of Directors.
  4. Treasurer ‑ The Treasurer shall:
    a. receive all monies.
    b. pay all expenses that are authorized by the Board of Directors.
    c. maintain an association checking and savings account in an institution agreed upon by the Board of Directors.
    d. make recommendations to the Board of Directors regarding investment programs.
    e. prepare a working budget draft for the Board of Directors prior to each fiscal year.
    f. undertake other activities as directed by the President or the Board of Directors.
  5. Past President ‑ The Past President shall:
    a. provide continuity to the operations of the Association.
    b. offer a smooth transition as new officers assume responsibilities associated with their positions.
    c. maintain and update the Articles of Organization and Handbook.

 

ARTICLE VI ‑ MEETINGS

Section A: Number
The association shall meet at least two times a year: once at the NASC Conference and once at a date and place as determined by majority vote of those members present and voting. The Board of Directors may schedule additional or special meetings of the association.

Section B: Sites
The site of the second meeting shall be chosen as follows:

  1. Site proposals shall be submitted in writing to any member of the Board of Directors by October 31.
  2. The Board of Directors shall review proposals and make a recommendation to the association.
  3. Site selection shall be made two years in advance.

 

ARTICLE VII ‑ PROXY

Section A: Regular members may designate a representative(s) to vote for the member at any meeting of the association by:

  1. submitting a written statement to a member of the Board of Directors indicating the inability to attend the meeting;
  2. providing a Board of Directors member with the name of the person who will exercise the proxy‑voting rights; and
  3. the representative(s) shall be from the state(s) involved.

 

ARTICLE VIII ‑ FISCAL YEAR: MEMBERSHIP YEAR: ANNUAL DUES

Section A: Fiscal Year
The fiscal year of the association shall be from July 1 through June 30.
(Amended June 27, 1999)

Section B: Membership Year
The membership year shall be the same as the fiscal year.

Section C: Annual Dues
The Board of Directors shall set the annual dues prior to the fiscal year.

 

ARTICLE IX ‑ AMENDMENTS

Section A:      
These Articles of Organization may be amended by a two‑thirds vote of the members present and a voting at a regular meeting of the association. All proposed changes shall be in writing and copies distributed or made available to the membership 30 days prior to the vote. Whenever possible, the Board of Directors shall review any proposed changes and make recommendations to the membership in advance of the vote on the proposal(s).

 

ARTICLE X ‑ QUORUM: PARLIAMENTARY AUTHORITY

Section A: Quorum
Fifty‑one percent of the voting membership shall constitute a quorum.

Section B: Parliamentary Authority
Robert's Rules of Order, Newly‑Revised, shall be the parliamentary authority for all other matters.

 

ARTICLE XI ‑ DISSOLUTION

Section A: Upon the dissolution of the association, the Board of Directors shall, after paying or making provision for the payment of all the liabilities of the association, dispose of all of the assets of the association exclusively for the purposes of the association.

HISTORY: These Articles of Organization were approved on June 25, 1986, replacing the undated Constitution and Bylaws of the association. 

 

REVIEWED & UPDATED: JANUARY 1996

 

 


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